5 Key CMMS Selection Criteria


As organisations continue to look at ways to make the workplace better, to ensure the safety of staff and consumers, standard processes and procedures are periodically checked and audited to ensure they stay current and up to date.

Such criteria are never more relevant than when large scale security operations, such as the COVID-19 pandemic, leave global imprints on how businesses operate. The Center for Disease Control and prevention (CDC) are still discovering key data points regarding the new strain of Coronavirus with the World Health Organization (WHO). A list of recommended techniques that employers can leverage to avoid the accidental spread of the virus has been outlined.

These issues do not leave any aspect of an enterprise unaffected, with asset management workers perhaps having the greatest risk of being affected due to the collaborative nature of their daily duties.

One way to ensure the safety of employees is to use your asset management tools to head the recommendations of the World Health Organization to optimise social distancing and promote the overall safety of your workforce.

The following five approaches and related features of your modern asset management software (CMMS or EAM) include a range of techniques and best practices that you in your asset management team can leverage during events such as Covid-19 to help offset risk.

1. Routine/extended environmental cleaning is encouraged through  preventive maintenance procedures

 You can ensure that standard cleaning is performed on time and thoroughly by leveraging preventative maintenance procedures that are created automatically on a fixed schedule, while removing any possible health risks.

Standardising processes would also create the ability to add the task that needs to be completed, and the corresponding work orders that are created. This provides the opportunity to correctly follow a set of standards to meet the growing concerns that employees take to ensure proper separation between workers and the instruments and materials used or properly sanitized before they are used again.

2. Event-based notifications assist with employee separation

 To produce alerts automatically, companies should look to leverage their asset management tools. This enables workers to keep up to date with the most recent details (updates of work orders, outage of inventory, downtime of assets, etc.) without coming into contact with other staff.

If it is reported that a key piece of inventory is out of stock or that a work order is on extended hold due to safety issues, a fast and efficient way to ensure that alerts are delivered in real time is to use event based automated notifications to assist internal communications, while also minimising the danger that can be associated with health concerns such as COVID-19. 

3. Mobility facilitates remote work

 Because of COVID-19 concerns, businesses can run into circumstances that require workers to be separate as a precaution. Leveraging the mobile capabilities of your asset management tools or help keep work going whilst almost removing the risk of spreading any possible infection.

Thanks to key features such as real time alerts, background recordings and documentation access, enterprises can effectively have the entire lifecycle of a work order completed by several workers without anyone actually coming into contact with one another through the strategic use of the mobile asset management solution.

By allowing personnel within the company who are not asset maintenance experts to send requests for assistance, even a mobile based service requests management tools may provide additional layers of protection. And without ever needing to see anyone, they can do so, further helping in efforts to keep workers safe.

4. Access to key documentation reduces risk

 Is important to be able to access essential documents, whether it be a particular engineering document or a picture of a component, while looking at additional ways to facilitate deliberate social separations.

The job will continue to complete work by allowing team members to access key documents from wherever they are, while reducing the need to visit coworkers to obtain unique information based on assets.

5. Shift management tools minimize in-person interaction

In addition to the above-mentioned tools, using the shift management instruments of your asset management will further assist in the efforts of an organisation to eliminate in person interactions.

Teams will continue to ensure both normal an essential asset maintenance is completed by adopting a phased change strategy by using a mix of automated alerts and mobile access.

While incidents such as COVID-19 outbreak often have a degree of ambiguity, one thing is certain: organisations that use set management technologies to assist in efforts to keep maintenance management professionals healthy. Especially during circumstances such as this, where they are more likely to remain ahead of the curve, enabling continued efficiencies while avoiding downtime that could be impacted due to staff health and quarantine protocols.

At Realworld Systems we have the tools to implement, resolve and care for our employees ensuring a safe period through COVID-19. If you are looking to learn more go to  info@realworld-systems.com or at contact us at: +31 345 614406.

18 January 2021


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